Explanation of eLearning Authoring Tools by Ron Kurtus. Key words: Microsoft PowerPoint, Macromedia Authorware, Dreamweaver, Flash, SumTotal Toolbook, BlackBoard, School for Champions. Copyright © Restrictions
eLearning Authoring Tools
by Ron Kurtus (revised 20 January 2006)
eLearning authoring tools are software applications that allow you present the course material, sometimes along with animations, audio or video. These tools also include the capability to provide interactive tests or exams and to save the grades for the instructor. (Note that we are not talking about course management applications here.) The authoring tools are divided into those for Internet delivery and those for CD-ROM or DVD delivery.
At the basic level, Microsoft Powerpoint and Adobe Dreamweaver and Flash are used to author eLearning applications. Macromedia Authorware and Director and SumTotal Toolbook II fill in the next level and are especially used in Computer-Based Training (CBT) applications, where the material is distributed on a CD-ROM. There are also numerous other proprietary authoring tools available, many including course management capabilities. At the academic level, BlackBoard seems to be the major player. Since companies come and go, the best best is to depend on the major software sources.
Questions you may have include:
- What are some basic level programs to use?
- How do they compare?
- What are some other choices?
This lesson will answer those questions.
Although Authorware and Toolbook were once major players in the development of CBT titles, they have now been deligated to a minor role. Microsoft PowerPoint and Macromedia Dreamweaver and Flash are the primary basic eLearning development tools.
At the simplest level, you can use Microsoft PowerPoint or a similar presentation application to author eLearning. Although a PowerPoint slideshow is usually linear, you can include hyperlinks to jump to other sections. This allows the user to get more detail on a subject of interest. You can also include audio and video clips in a PowerPoint presentation. Testing and scoring is not easy in PowerPoint.
A PowerPoint presentation can be distributed as a CBT or WBT. Delivery on the Web can be viewed either graphically or as text-only.
Dreamweaver and Flash
Dreamweaver offers the Coursebuilder extersion that allows the addition of testing to Web pages in an eLearning application.
Animations can be done in Flash, making for a very flexible and usable product that can be delivered via the Internet or on a CD-ROM. Sometimes Director is used instead of Flash, because of its program language capabilities.
Besides the development techniques, there are other factors to consider. such as cost, distribution, and use on the Internet.
The cost factor
The cost of buying the program can be a factor for those without the "deep pockets" of a large corporation. As of August 2000, Authorware costs $2,699 from Macromedia and ToolBook II Instructor 7.2 cost $2,495 from Click2learn. Schools and colleges can get the programs for around $1000 from educational vendors..
Distribution of code
In order to distribute your work on floppy disks, you need to compile your CBT as a run-time file. An Authorware title can be compiled into an executable (.EXE) file, which can be easily distributed on at the minimum of a single 1.4 MB floppy. Toolbook requires run-time files and .DLLs that fill a minimum of three 1.4 MB disks.
The Internet connection
Both Toolbook II and the latest version of Authorware can be distributed over the Web, but the solution is less than grand.
Toolbook uses Java or Neuron
A Toolbook CBT can be compiled as an HTML file, using Java for some effects. Unfortunately, most of the special effects available through the standard Toolbook files, that are scripted with OpenScript, can not be used in this form.
A regular Toolbook CBT can also be viewed on the Web using Asymetrix's free plug-in Neuron. That seems to work fairly well, but it is limited to computers using Windows 3.11, 95, or NT.
Authorware uses Shockwave
The Macromedia solution to sending material over the Internet is to use their Shockwave plug-in. They have a Shockwave plug-in for their Director program, as well as a separate plug-in for Authorware.
Shockwave for Authorware chunks the data sent, so that interactions do not take as much time. It seems to work fairly well.
There are numerous other programs used for CBT authoring.
Allen Communications Quest is probably ranked third in popularity. An advantage of Quest is that it is closely integrated with their Designer's Edge instructional design application.
Although Authorware has many advantages, I feel that Toolbook still is a good choice for most CBT development. I certainly like its ease of use. Also, Authorware can be an overkill for straightforward projects. On the other hand, the tie-in with Director and Shockwave makes Authorware a potent tool of the future for sophisticated titles.
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